Manually scheduling interviews might not sound like a time-consuming task — until you’re tasked with going back and forth to check availability for all the different applicants you’d like to meet with. Scheduling candidates for interviews is actually often cited as one of the most tedious parts of the recruiting process and there is no reason not to automate this process as a recruiter.
Interview scheduling automation saves time and streamlines the interview process, which creates a better experience for candidates and recruiters alike. Here are the top tools on the current market to automate your interview scheduling.
The Top Interview Scheduling Tools at a Glance
- Spark Hire – The best overall interview scheduling tool
- Calendly – The best free scheduling automation tool
- GoodTime.io – The best scheduling software for enterprise organizations
- Comeet – The best screening and analytics features in a scheduling tool
- VidCruiter – The most flexible interview scheduling software
- Setmore – The best option for easily embedding scheduling into career sites
- Rooster – The best interview scheduler for global hiring
- Clear Company – The best scheduling software for virtual recruiting
- Lever – The best full ATS with integrated interview scheduling
- XOR – The best for end-to-end automation of blue collar and hourly hiring
- Jobvite – The best mobile-friendly ATS with interview scheduling capability
- Recruit CRM – The best CRM with integrated interview scheduling
- Olivia by Paradox – The best conversational interview scheduling tool
- Clara Labs – The best cloud-based conversational interview scheduling tool
- iCIMS Text Engagement – The best scheduling software for customizable automated workflows
- Harver – The best virtual interview platform for pre-employment assessment
- HireVue – The best video interview software for high-volume hiring
Full Reviews: The Best Interview Scheduling Tools
Spark Hire
Spark Hire has a full range of video tools to help you optimize your interview process including one-way interviews, interview evaluation, interview scheduling and a mobile app. All of their pricing plans include unlimited video interviews, both live and one-way, as well as interview scheduling and ratings.
Pricing
- Lite: $149 per month (up to 50 employees, 1 job at a time)
- Pro: $299 per month (up to 200 employees, 5 jobs at a time)
- Growth: $499 per month (up to 500 employees, 10 jobs at a time)
- Enterprise: Custom pricing (500+ employees, unlimited jobs)
Pros
- Google Chrome extension for sending interview requests
- Collaborative decision-making and selection tools
- Easy to use for both recruiters and candidates
- Robust interview customization options
- Available and responsive 24/7 customer service
- Free trial is available
Cons
- Reference request tool can be clunky to use
- Doesn’t integrate with some popular ATS platforms
Calendly
Loved by its users for its simplicity and rock-solid integration with all popular calendars, the free version of Calendly will be sufficient for many recruiters who want a simple scheduling tool that reduces back-and-forth emails. The paid version can be integrated with additional tools you might use such as GoToMeeting and many CRMs.
Pricing
- Free (1 calendar)
- Standard: $10 per seat per month
- Teams: $16 per seat per month
- Enterprise: $15K per year
Pros
- Free tier is fully featured
- Highly customizable on the backend side
- Very intuitive interface
- Easy to add to a website for automatic booking
- Integrates seamlessly with most calendars and virtual meeting products
Cons
- Can be cumbersome to schedule across time zones
- Limited customization options for website integration
GoodTime.io
GoodTime.io automates interview scheduling while providing a better candidate experience from the first touchpoint. It is said to decrease unconscious bias in the hiring process and match the right interviewers to your candidates. With this tool, you can improve your interviewing process and access the data you need to forecast hiring.
Pricing: Available upon request
Pros
- Automates 90% of interview management tasks in addition to scheduling
- Easy to see status of multiple candidates at once through the dashboard
- Bulk scheduling feature
- Works well when scheduling across time zones
- Helpful and available customer support
Cons
- Some users report bugs after updates
- Limited data and reporting features
Comeet
https://www.comeet.com/interview/
Comeet uses heavy doses of automation to lighten the workload of scheduling, delegating, reserving and following up. They promise to eliminate coordination pain by automating email templates, centralizing information and data, integrating Outlook and Gmail, streamlining room reservations and sending personalized bulk messages.
Pricing: starts at $300 per month
Pros
- Automated workflows and notifications
- Integrated calendars, including Google calendar and Office365
- Built-in screening questionnaires and recruiting reports
- Transparent and easy collaboration with multiple team members
- Almost no learning curve for new users
Cons
- Can be difficult to modify candidates
- Customization options may not be sufficient for complex recruitment needs
VidCruiter
Variety and flexibility are the main strengths of VidCruiter. This versatile software offers several interview types for recruiters to choose from, including group, hybrid, round-robin, and video proctoring, in addition to the standard 1-on-1 style of interview. You can also easily enable automatic reminder sequences to reduce no-shows, and its timezone automation is a very helpful feature for distributed teams and global recruiting.
Pricing: Available upon request
Pros
- Good variety of interview types to choose from
- Automated reminders through email and SMS
- Wide range of ATS and calendar integrations
- Good choice for interviewing across time zones or geographic regions
- Strong customer support
Cons
- Can be a hassle to take notes during interviews
- Relies on a strong internet connection to function
Setmore
For smaller companies with limited recruiting budgets, Setmore offers an impressive array of features for little to no financial investment. It allows you to embed a self-scheduling tool right into your website, or even to let candidates book interviews through Instagram, expanding your options for connecting with candidates.
Pricing
- Free: Up to 4 users/400 appointments
- Pro: $5 per user per month
- Team: $5 per user per month
- Enterprise: Custom pricing
Pros
- Embedding on a website is a simple copy-paste
- Seamless integration with social media platforms and website builders
- Real-time notifications and customizable auto-reminders
- Easy to set up and use
- Excellent value
Cons
- Lacks ATS integrations
- Some users report occasional crashes
Rooster
Rooster uses AI to automatically schedule interviews, and can do it in over 100 languages with built-in automatic translation. That makes it ideal for distributed teams or global enterprises that need to hire talent world-wide. It also offers useful analytics through the dashboard, letting you quickly see interview success rates to refine your process over time.
Pricing: Available upon request
Pros
- Integrates with popular calendars like Office 365 and Google Calendar
- Automatically detects language and translates based on country
- Automated interview reminders
- Customizable templates
- Visual analytics dashboard
Cons
- Sometimes lags when syncing across calendars
- Limited capability for urgent interview scheduling (within 24 hours)
Clear Company
Clear Company is an end-to-end talent management platform that integrates data-driven and AI-enhanced tools. Their modular platform includes tools for every stage of the employee journey, from sourcing and screening candidates through onboarding and performance management. Their interview scheduling feature is ideal for recruiting firms aiming to speed up their hiring process, allowing for fast coordination of schedules with candidates. Clear Company also offers video interviews, automatic reminders, and pre-built email templates that streamline candidate communications.
Pricing: Available upon request
Pros
- Provides a seamless applicant experience
- Integrated text recruiting and video interviewing features
- Automatic reminders and templates for candidate communication
- Good value for the features and capabilities
- Excellent customer service and support
Cons
- Limited features for bulk messaging
- Reports require more manual input than is ideal
Lever
Considered one of the top recruiting tools, Lever is an end-to-end recruitment platform with features such as one-click sourcing, two-way email sync, and @-mentions that you will not find in many of their competitors. Lever’s Advanced Automation feature allows candidates or recruiters to easily book interviews, and automatically syncs with several popular calendar tools. You can also use it for more complex scheduling, like for group or multi-person interviews.
Pricing: Available upon request
Pros
- Automates several common recruiting tasks to streamline the hiring process
- Easy to use with comprehensive Lever University training and help features
- Integrated candidate screening and management tools
- Simple onboarding with little training needed to get started
- Over 350 third-party integrations
- 14-day free trial available
Cons
- Some users report difficulty getting in touch with customer support
- Limited customization of users and reports
XOR
XOR is a recruiting platform focused on hourly and blue-collar workers, though their chatbot and AI-driven platform certainly isn’t limited to those roles. XOR’s automation allows recruiters to choose when they want to initiate automated sequences for screening, scheduling and nurturing. If a candidate isn’t qualified, they get alternative job openings recommended to them and are notified when future jobs are posted. XOR also schedules interviews by integrating your calendar and automating messages to candidates that enable them to select available times.
Pricing: Based on the number of interviews:
- Starts at $699 for 500 interviews per month
- Highest tier is $2,499 for up to 3,000 interviews per month
Pros
- End-to-end automation, from sourcing through interview scheduling
- 35+ integrations
- Automated inbound and outbound communication
- Intuitive and user-friendly
- Responsive customer support team
Cons
- Chatbot may need some scripting and adjustment to give proper responses
- Longer and more complex initial setup than other similar programs
Jobvite
Jobvite is an all-in-one software solution for your recruiting needs. This AI-driven ATS has a range of helpful built-in features, including automatic interview scheduling as well as robust data insights, smart job recommendations, and a fully functional mobile app so you can review candidates on the go.
Pricing: starts at $400 per month
Pros
- Excellent mobile app
- Wide range of integrations with social networks and other recruitment software
- Manage all your job posts and candidates in one place
- AI learns from your recruiting to improve as you use it
- Easily captures candidate feedback
- Intuitive and user-friendly interface
Cons
- Some features can have a steep learning curve
- Higher level administrative and configuration options can be tricky to find
Recruit CRM
With Recruit CRM, recruiters can do pretty much everything including sourcing candidates, sending emails, setting up interviews, collecting updated CVs, parsing resumes and collecting feedback from clients. It also has a built-in CRM, automatic job board posting and boolean search.
Pricing
- Pro: $85 per user per month
- Business: $125 per user per month
- Enterprise: $165 per user per month
Pros
- End-to-end system designed for executive search and recruitment firms
- Very reasonable pricing for the functions it offers
- Dedicated and responsive support team
- Dynamic and user-friendly layout is easy to tailor to your workflow
- Integrates seamlessly with a range of tools and sites, including LinkedIn, Slack, and Outlook
Cons
- Reports section could be improved
- No option for automated text engagement with candidates
Olivia by Paradox
https://www.paradox.ai/author/olivia
Olivia is primarily a recruitment chatbot ideal for those with high-volume hiring needs. It engages with candidates through multiple channels using AI and NLP (natural language processing). Along with answering candidate questions, she can intelligently provide next steps and route “green light” candidates right to recruiters, while handling all scheduling coordination.
Pricing: Starts from $1,000 per month
Pros
- Improves the candidate experience to drive higher engagement and retention
- Intuitive interface is simple to navigate even for those with limited ATS experience
- Mobile-first design
- Automates administrative tasks like sending reminders and scheduling interviews
- Easy integrations with popular ATS and job boards
Cons
- Limited customization options
- Running reports on interviews can be complicated
Clara Labs
Clara is designed to be an intelligent virtual assistant that functions like a human employee, utilizing a conversational intelligence trained on high-quality data. It also syncs with your ATS so you can track and access candidate information quickly, and can be used to automate other tedious and time-consuming tasks like candidate emails and interview scheduling.
Pricing
- Personal: $99 per user per month
- Professional: $199 per user per month
- Pipeline: $399 per user per month
Pros
- Functions as a virtual personal assistant
- Automatic follow-up with candidates
- Natural-sounding personable and professional responses
- Cloud-based with no software installation required
- Very easy to learn and use
Cons
- Limited customization options and other features
- Can be slow to respond at times
iCIMS Text Engagement
https://www.icims.com/products/talent-cloud-platform/text-engagement/
With iCIMS Nurture, you can see who’s hot or cold with candidate activity that’s automatically tracked and logged. You’ll also know who’s most interested so recruiters can prioritize their outreach. Their Text Engagement add-on expands the platform’s capabilities with candidate self-scheduling that syncs automatically to calendars like Office 365 or Google Calendar. It also sends automatic interview reminders and lets you create automated workflows to guide candidates through the hiring process.
Pricing: Available upon request
Pros
- User-friendly and straightforward interface once you get used to the program
- Customizable workflows let you tailor the interface to your needs
- Wide variety of useful integrations
- Quick response from the customer service team
- Platform is mobile-friendly
Cons
- Can take some time and effort to learn how to use the program effectively
- Costs more than many similar programs
Harver
Harver is primarily known as a tool for pre-employment assessments, but it also has other features to automate repetitive tasks in the hiring process. This includes Harver Interview, an automated one-way video interview platform. With Harver, you can record custom questions and send them to candidates to answer on their schedule, without the hassle of coordinating schedules.
Pricing: Starts at $5,000 per year
Pros
- Simple to add new applicants and send interviews to candidates
- Great tools to match candidates to roles
- Made specifically for volume hiring
- Interviewing, reference checking, and assessments all in one
- Well-researched and science-backed assessments provide accurate information
- Doesn’t require a strong internet connection to use
Cons
- Can sometimes take a while to access test results or interviews
- Mobile interface can be cumbersome
HireVue
HireVue helps to identify the attributes considered to be most critical for success when hiring new employees. Using a four to six question video interview, HireVue’s proprietary machine learning algorithms surface the candidates that will interact best with your customers and represent your brand in real, customer-centric situations, giving you insight into skills that matter.
Pricing: Two tiers (Essentials and Enterprise), pricing available upon request
Pros
- Excellent choice for large agencies with high hiring needs
- Includes on-demand video interviewing and candidate screening features
- Very responsive customer support team
- User-friendly interface on both the candidate and recruiter side
- Conversational screening captures qualified talent that other methods may miss
Cons
- Integrations are limited
- Pricing may be too high for smaller businesses
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